Question

Discuss how the UBS Inventory and Billing system could be beneficial to businesses in 2000 words.

Good marks will be awarded based on the relevant answers and examples provided where necessary into your discussion. In addition, your discussion should include the following:

• Appropriate citations and adequate scholarly research.
• Readability including proper organization of answers.
• Cover page (image form), mark sheet (image form), table of content (image form) proper heading/title for each part answered, list of references (Use APA referencing system)

Answer 1

UBS Inventory & Billing System

UBS Inventory & Billing makes stock control easier by putting the control back into your hands. It provides you with the flexibility to handle all types of inventory transactions and have instant updates and inventory status at your fingertips.

Inventory management is easy and efficient when you are using the UBS Inventory and Billing software which handles all kinds of inventory transactions and stay up-to-date with stock. Through the simple order entry module, it generates the Sales Order, Purchase Order, Delivery Order, Invoices, Credit and Debit Notes.UBS inventory and billing software include the bill of the material module and it uses some valuation methods such as Fixed Cost, First In First Out (FIFO), Monthly Moving Average and Moving Average. It has different levels of security for user access.

UBS Inventory & Billing performs as an invoicing system whereby you can print invoices and delivery orders. Over the years the system has been improved based on customer feedback. A simple and yet powerful Bill of Material module is also available. Four types of stock valuation methods are included:

• Fixed Cost
• First In First Out (FIFO)
• Monthly Average
• Moving Average

Different levels of security for data access are also available. The system provides:

• location
• category
• item group for relevant reporting needs

HIGHLIGHTS! Find out more about our Add-On modules which is available in this version:

• UBS eCredit Controller
• UBS ePayMaster
• UBS eWebMaster
• ACT! by Sage for UBS
• UBS Mobile

NEW FEATURES:

1. Wizard Setup
   1. Available during initial setup.
      • Serves as a quick start to new users in getting started with the system.
      • Provides a step-by-step guide to set up necessary data in the system.
      • Reduces the steps required to go through different menu paths in order to get all the required set up in place.
      • The step-by-step wizard includes the following business process:-
        
2. User Interface
   1. Quick access to the process flow.
   2. Task flows are displayed on the new dashboard.
   3. You can choose to execute tasks by clicking on the process flow button to access the entry screen directly.
   4. Quick access helps to speed up access.
   5. Useful for new users who are not familiar with the system.
   6. Quick access process flows are grouped by the following sections:-
      
3. Enhanced Features
   1. Excel® Add-On

1. This feature has been enhanced to work directly from Excel® itself. No setting or configuration required – it is as simple as clicking on the "Add-Ins" menu in Excel®. You can start your analysis with the following data:
   • Customer Profile
   • Supplier Profile
   • Item
   • Location
2. SMS
   1. This feature is enhanced to provide more flexibility:
      • Search on Customers, Suppliers and Phone Numbers for easy selection of recipients.
      • Message Content text field box available for the user to create own message for sending out.
      • More choices available in Content-Type:
        • SMS created by user
        • Top 3 Product Sales Value By Current Month
        • Top 3 Sales By Customer By Current Month
        • Top 3 Sales Categories By Current Month
        • Top 3 Items Purchased By Current Month
        • Top 3 Purchases Categories By Current Month
        • Top 3 Purchases By Supplier By Current Month
      • Option to alert customer immediately when these documents are prepared
        • Delivery Order
3. Licensing
   1. The alternative method provided to enhance user experience and eliminate waiting time. Users with internet facility can now directly login to perform:
      • ONLINE License Reissuance
      • ONLINE Updates – to download the latest fixes and/or versions released

GST Enabled Transaction:

1. Option to enable or disable GST during setup
2. Automatic calculation of 6% GST in transaction input
3. GST Tax Code table (standard tax code list)
4. Standard Tax Invoice with Customs Approved format
5. Enhanced function for posting GST related transactions
6. Direct link to Accounting Module for D.O (delivery order) tracking

Features of UBS Inventory & Billing System

· Different levels of data access security

· Real-time update of stock item

· Multi-Currency Transactions entry (e.g. Invoicing)

· Able to track the sales and purchase order

· Multiple sales orders to 1 Delivery Order

· Multiple Delivery Orders to 1 Invoice

· Multiple delivery addresses

· Unlimited description lines per item

· Credit limit control during invoicing

· 14-character stock code

· Two levels of grouping stock

· Four valuation method such as Fixed Cost, FIFO, Monthly Average, Moving Average

· Multiple locations

· Two units of measurement

· Track through the serial number and expiry date

· Supports graded stocks

· Item Assembly (Assemble parts to become a finished item)

· Track the reorder quantities and generate a forecast based on the order

· Enquiry and search have done through the keywords

Inventory and billing software generates the following reports

· Delivery Order

· Invoice

· Cash Sale

· Purchase Order

· Sales Order

· Debit Notes

· Credit Notes Listing

· Transaction Summary by Quantity

· Outstanding Sales Order (Summary)

· Outstanding Sales Order (Details)

· Outstanding Purchase Order Listing (Summary)

· Outstanding Purchase Order Listing (Details)

· Re-order Advice

· Check Materials For Item Assembly Report

· Grade Item Status

· Item Serial No Status

· Stock Card

· Location Stock Card

· Stock Transfer Listing

· Stock Status Value & Report by Item

· Stock Status Value & Report by Category

· Stock Status Value & Report by Group

· Stock Status Value & Report by Location

· Stock Aging Report

· Sales Analysis by Customer

· Sales Analysis by Agent

· Sales Analysis by Area

· Sales Analysis by Invoice

· Sales Analysis by Product

· Profit Margin by Bill

· Profit Margin by Product

· Profit Margin by Location

· Profit Margin by Customer

· Profit Margin by Agent

· Yearly sales & purchases reports

· Product Sales Report

· Top 50 Product Sales by Quantity

· Top 50 Product Sales by Sales

References:

https://www.onestopaccounting.com/ubs-inventory-billing-system-features/

https://www.userbasicsoftware.com/sage-ubs-software-benefits/

http://www.accountsoftware.com.my/home/index.php?route=product/product&product_id=52#:~:text=UBS%20Inventory%20%26%20Billing%20makes%20stock,status%20at%20your%20finger%20tips.&text=A%20simple%20and%20yet%20powerful%20Bill%20of%20Material%20module%20is%20also%20available.