Question

this subject is business communication

Short Formal 1 Page Report: DDE Remote Working Memorandum

Assignment: Write a short formal one-page report: DDE Remote Working Memorandum.

• You are the CEO of a Digital Devices Express (DDE), you sell digital devices. The state of Georgia where your business headquarters reside has declared a state of emergency and a mandatory shutdown of all non-essential businesses for the next 3 months. All your workers have to work remotely for 3 months.
• Write a short formal one-page report in form of a memorandum on DDE’s remote working policy for the next 3 months during the COVID-19 outbreak.
• Your short report should include a title, introduction, main content, conclusion, summary and addendum.

Answer 1

Remote Working Policy for period commencing March 1, 2020 till May 31, 2020

Owing to the current situation of the Corona virus pandemic and guidelines issued by the state of Georgia, we are hereby required to shut our physical premises as a measure to contain the further spread of the virus and ensure safety for our personnel. In this period, all our employees are required to work remotely from their homes till the specified date.

The following policy document will serve as a guide to understand the expectations that the company has from its employees while they are working from home. All are required to read this document and ensure strict compliance.

Schedule

For the said period, all employees are expected to follow the same work hours that was being followed in normal circumstances.

Availability

All employees are required to login to their respective portals and their time of login and logout will be used to calculate the work hours that have been put in. If total work hours are found to be less than 30% or more than required, it may be grounds for termination of the employee.

All policy and rules that are mentioned in the employee handbook remain valid and any breach of the same will be severely dealt with.

In these difficult times, the company expects full cooperation from its employees and hopes that we will keep intact our levels of efficiency to the maximum.

Should there be any query regarding policy matters, please write a mail to your HR personnel as per the attached appendix.

Stay Safe!

Addendum

Format to send query to HR

Dear Monica,

My employee ID is ……… and I am working in the ……… division and I am reporting to ………….

My query is as below

………………

Best wishes

<Employee Name>