Question

Please answer all questions below:

1. What is a memo format and when it is used?

2. What is the purpose of an incident report? Give an example from a real-life situation that shows when an incident report should be written.

3. When writing a travel report, we need to have an introduction (the first paragraph or two paragraphs), a description of activity/service, a cost accounting, and a conclusion (assessment). Explain what the introduction and the conclusion should generally include in terms of their content.

4. Briefly explain what a short progress report generally includes? For what purposes is it used (mention two purposes)?  

5. What is a meeting agenda and why is it needed for a meeting?  

6. What is a meeting of minutes report and what is its purpose?  

7. What is the difference between a resume and an application (cover) letter? Mention at least two differences.

8. What should the introduction (first paragraph) in the application letter tell the reader?

9. What does a reverse chronological order in a resume mean?

Sometimes in a resume, you need to start with a (career) objective. Briefly explain what it is and what should tell the reader of your resume?

Answer 1

Question 1:

The format of a memo.

The memo is the short form of the memorandum which is used for internal business communication in an organization. It is normally used for quick communication in the organization. Usually, short messages are included in a memo. The content of a memo document can be given below.

1. The title " memorandum" will be given at the top.
2. "From" and "To" must be shown under that.
3. We shall show "Subject Line" under that. It can show as a title also.
4. Begin the memo by stating its purpose.
5. Recommendations or potential solutions can be given below.
6. Finally, we need to simply summerise the memo with a request to take action.
7. A salutation or signature is not needed in it.

The usage of the memo.

The following are the situations when a memo document.

1. It can be used to bring attention to a problem and to find a solution for the same.
2. New information can be passed throughout the organization.
3. It can be used to encourage the recipient to take action on the matter discussed in the memo.
4. It can be used for communicating ideas.
5. Instructions can be passed throughout the organization.
6. It can be used when we want to remind something to others in the organization.
7. It can be used to report important things in the organization.