Question

1.What is the difference between group total and subgroup total in chart of accounts of SAGE software? (3)
2.Write down step by step the process of creating a supplier account in SAGE software. (5)
3.What is the importance of invoice in the accounts payable module? (2)
(4) Clearly explain the difference between “back up file” and “save as file” in the SAGE software.

Answer 1

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Q1 ---There is no functional difference between Subgroup Account & Subgroup Total.

They are for Income Statement and Balance Sheet reporting, and were coded into Simply Accounting in a time before laser printers and Microsoft Excel.

Group and Sub-accounts can be posted to, Group and Subgroup Totals are calculated amounts that display on income and balance sheet reports, and of course cannot be posted to.

Subgroup Accounts work the opposite of what might be expected, based on the name. There is no relationship to a 'Group Account' above them. More descriptive names might be:

Subgroup Account = 'Subtotalling Account'

Subgroup Total     =  'Subtotal'

Group Account     = 'Account'

Q2

You can open the supplier documents by clicking on the Suppliers menu and then select the document that you want to process from the list.

1. The Supplier Invoice Screen. ...
2. The Supplier Purchase Order Screen. ...
3. The Supplier Return Screen. ...
4. The Supplier Payment Screen. ...
5. The Supplier Batch Payments Screen. ...
6. Add a Supplier on the fly.

Q3. Accounts payable and its management is vital for the smooth functioning process of any business entity. It is important for any business because: It primarily takes charge of paying the entity's bills on a timely basis.

Effective monitoring practices not only ensure that payments are made to vendors in a complete and timely fashion, but also serve to protect businesses against accidental overpayment.The term 'Payable By Invoice' means a company bills their customer for the purchase of goods and services through invoice. ... That invoice is payable on the due date specified by the company on the invoice. For a company to charge by invoice, they must create the bill to give to their customers.

Q4. BACKUP FILE : a backup, or data backup is a copy of computer data taken and stored elsewhere so that it may be used to restore the original after a data loss event. The verb form, referring to the process of doing so, is "back up", whereas the noun and adjective form is "backup".

The main reason for data backup is to save important files if a system crash or hard drive failure occurs. There should be additional data backups if the original backups result in data corruption or hard drive failure. ... Additional backups are necessary if natural or man-made disasters occur.

SAVE AS FILE : A command in the File menu of most applications that causes a copy of the current document or image to be created. "Save As" lets the user make a copy of the file in a different folder or make a copy with a different name.It's important to save your document whenever you start a new project or make changes to an existing one. Saving early and often can prevent your work from being lost. You'll also need to pay close attention to where you save the document so it will be easy to find later.

"Save As" lets the user make a copy of the file in a different folder or make a copy with a different name. Export with Save As.

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