Question

For each of the following records, indicate the appropriate related file structure: master file, transaction file, reference file, or archive file.

a. customer ledgers

b. purchase orders

c. list of authorized vendors

d. records related to prior pay periods

e. vendor ledgers

f. hours each employee has worked during the current pay period

g. tax tables

h. sales orders that have been processed and recorded

 

Answer 1

Here's the appropriate related file structure for each of the given records:

 

a. Customer ledgers:

File Structure: Master File

 

b. Purchase orders:

File Structure: Transaction File

 

c. List of authorized vendors:

File Structure: Reference File

 

d. Records related to prior pay periods:

File Structure: Archive File

 

e. Vendor ledgers:

File Structure: Master File

 

f. Hours each employee has worked during the current pay period:

File Structure: Transaction File

 

g. Tax tables:

File Structure: Reference File

 

h. Sales orders that have been processed and recorded:

File Structure: Transaction File