Question

Greater and greater emphasis is being placed on the value of collaborative working. Both from the viewpoint of the reduction in waste and the benefits of specialists being involved at appropriate project stages. Recently, these principles have been applied to project planning. With reference to project management theory discuss the implications for the project manager of these trends, paying particular attention to the implications for planning throughout the project life-cycle.

Answer 1

phase 1: initiation

this step involve defining objective for the project, determine whether the project is feasible, and identify the major deliverables for the project. initiation phase include:Undertaking a feasibility study,Identifying scope, Identifying deliverables, Identifying project stakeholders, Developing a business case, Developing a statement of work

• the PM does research and collects information about the customer. Also he finds out the key stakeholders who are involved in the project and their roles and responsibilities in the project. Project manager act a bridge between client and employees. hence he may have to act like a team leader to coordinate the team for smooth execution of the project.if they were to direct their queries to the wrong person, there are chances that the team gets the wrong information, which would ultimately result in the failure of the project.

phase 2: Planning :

after initiation, the planning phase is accounted, the larger project are broken to into smaller tasks a team is build to complete the assignments. smaller goals are created within larger projects for high potential for success. steps involved in planning : Creating a project plan, Creating workflow diagrams, Estimating budget and creating a financial plan, Gathering resources, Anticipating risks and potential quality roadblocks, Holding a project kickoff meeting.

• project managers should convey the project plan to the team.
• while estimating budget redution of waste by reusing of materials should be implemented.
• understands the project requirements and explains to the team what is expected of them.
• makes sure that the team is working toward meeting the client expectations
• shares the scope with the customer and after taking approval from the customer communicates the same to the internal team
• the development process is explained to the team in the kick-off meeting connected to the project.

3. Execution

the plan and developments in above phases are executed in this phase.

• keep work on track
• organize team members
• manage timelines
• make sure the work is done according to the original plan.
• Creating tasks and organizing workflows
• Communicating with team members, clients, and upper management about updates
• Managing budget

4.. project Closure

• Once the project is completed, the PM is responsible for collecting the feedback from the clients. Only this feedback from the customer will determine the success or failure of the project
• the PM responsible convey the clients feed back to the the team so that they can be motivated to have successful projects in future.
• Analyzing project performance to gather the faults of the projects to rectify it in future works
• Analyzing team performance to keep the team or to make nay changes
• Documenting project closure
• Accounting for used and unused budget: if the project did not demand reuse of whole materials remaining can be backed for future projects