Question

University wants to develop a Mobile Application for the University’s website along with all the features for e-learning in its innovative First Year Model. This will allow students to access their e-mails, lecture notes, in/after-class activities and many other features. The university wants to launch this App in January 2019. You have just completed your Bachelor’s studies and got an opportunity to prove yourself competent to work for the University’s Project Management Office along with three other new-comers. As a first challenge, you have been placed on board, as a group of four, towards managing the initiation, development and testing of the project. You need to produce a concise project document portfolio based on the University's requirements.

Q> Project Planning Documentation, i.e a comprehensive project management plan covering the various project aspects including the work breakdown structure, cost baseline and a Gantt Chart, which should be developed using Microsoft Project only.

Answer 1

Solution:

The Project Planning Document structure is as shown below:

Project Scope:

To develop a mobile application for the University website to enhance the overall student ease and experience.

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Project Team Structure:

The project will be executed in a Waterfall model approach with A as the Project Manager and 3 team members comprising of 1 Analyst, 1 Developer, and 1 Tester.

#	Name	Project Role	Contact Number
1	A	Project Manager	123-456-7890
2	B	Analyst	123-456-7890
3	C	Developer	123-456-7890
4	D	Tester	123-456-7890

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Key Milestones:

Following are the key milestones of the project:

#	Milestone	Description	Date
1	Initiation	Scope review and finalize the project plan	08/15/18
2	Requirements	Complete business requirements	08/31/18
3	Development	Complete application development	10/31/18
4	Testing	Complete application and user testing	12/31/18
5	Launch	Implementation of code	1/15/19

Post the launch, a team will be deployed to conduct user training and provide application support.

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Project Work Breakdown Structure and Schedule:

The Work Breakdown Structure and the Gantt chart are provided below:

The project is expected to start on 08/01/2018 and the launch will be on 01/15/2019. The total duration will be 5.5 months. The milestones are shown on the Gantt chart.

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Project Communication and Governance:

The project communication will be as shown below:

#	Type	Frequency	Format	Owner
1	Status Report	Weekly	Email	Project Manager
2	Technical Review	Monthly	In-Person	Project Manager
3	Sponsor Review	Quarterly	In-Person	Project Manager

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Financial Baseline:

The cost baseline is as follows:

#	Milestone	Cost Description	Budget
1	Initiation	Manpower cost for the Initiation phase	$10,000
2	Requirements	Manpower cost for the Requirements phase	$20,000
3	Development	Manpower cost and Software cost	$60,000
4	Testing	Manpower cost for Testing phase	$40,000
5	Launch	Cost of implementation and documentation	$20,000
		Total Budget	$150,000

The total budget is estimated at $150,000.