Question

QUESTIONS

1. Prepare a comprehensive advertisement for the procurement of good using e-procurement approach.

2. Give a detailed account on how to procure the service of a consultant

Answer 1

1). e-Procurement or (electronic procurement) is the process of purchasing and sale of goods or services via the electronic methods and procedures using the internet facilities. This method is the alternative process of the manual procurement, and superior with many aspects than the manual procedures. In recent times, the organizations both private, public, and government organizations are using the e-procurement methods for the potential result, curb irregularities, and eliminate unnecessary costs.

Electronic procurement consists of many components and organizations invest a lot of resources for the procuring of goods, services, and raw materials to the system, and supply chain management is very essential for any business. The major elements are RFX creation, Index Management, e-Auctioning, e-Tendering, Contract Management, and Vendor Management. An e-procurement process completely automates the entire procedures hassle-free and designed to meet the buyer and supplier in the same platform with the submission of relevant documents and take part in the tendering processes.

For the comprehensive advertisements in the procurement of goods using the e-procurement approach initiate the business online, lead the business in front of the right kind of people, and receiving the right kind of options to promote the product and services.

A doc involved the header banner, it will display one company logo at the top of the listing section above the advert list. This promotes the banner of the company as well as raise brand awareness. There are different options to highlight, project, and display the banner in more open ways. The other options are logo banners and enhanced features lists. The four major parts of the advertisement procurement planning are (i) plan procurement management, (ii) conduct procurement, (iii) control procurement, and (iv) close procurement.

ADVERTISEMENT

BIDS WANTED

Sealed proposal will be received by the Administration Section of ABC Company Department on the 3^rd floor of Conference Room of Main Administration Offices, Washington, United States, until 3 p.m. on Friday, July 15, 2020. They bid will be open for the public opened and read.

Proposals must be in the standard e-procurement forms furnished by the authorities and ‘PROPOSAL FOR INSTALLING DRINKING WATER FACILITIES’. All the valid bids will be accepted for Electrical, Water Authority, and General Operations and the related resources have to be in the tender to the installation.

Proposal Forms, Specifications, and Plans may be obtained at the website of the company, ABC Organization, at the cost of $100 (non-refundable). A clear mandate of a 7% deposit must accompany the proposals.

Washington DC laws and regulations apply.

All the rights are reserved to reject or accept any or all proposals.

2). The procurement is the act of obtaining the goods and services, typically the requirement of any expertise or specialists or the resources for the completion of certain projects and assignments. A procurement or the procurement process involves a substantial portion of the company’s resources to manage the process. The process of procurement determines if the operations will be profitable to the organization. The process involves purchase planning, selection, specifications determination, supplier research, standards, financing, price negotiation, and inventory control.

A consultant or the consultant firm offers in-hand support and services to other businesses in the segment and independent in nature. The consultant has to ensure to offer the deliveries with integrity, fairness, efficiency, and effectiveness under the procurement policies. The service of a consultant has to go through the following procedures, like (i) needs recognition, (ii) purchase of talent requisition, (iii) review of the requests, (iv) Contract and negotiations process, (v) Quotation requests, (vi) approval of the budget for the role, (vii) receive the consultant, and (viii) matching and payment for the service.

If the procurement is automated or e-procurement maintain efficiency and effectiveness in the process. The major advantages are it minimize the issues or confusions, shorten the overall procurement lifecycle, reduce the dependency of humans, lessen the workload, keep the procedures up-to-date, ensure transparency in the system, and maintain the predetermined procedures.

The procedures involved in the selection of consultant are:

(a) Shortlist the eligible and qualified consultants,

(b) Understand and determine the selection criteria in advance,

(c) The issuance of the shortlisted consultants for the RFP evaluating the terms of reference (TOR) and conditions of the assignment.

(d) The evaluation of the skills and proposals received,

(e) Make the negotiations and award the contract.

The tender is open to the large source as per the certain criteria required for the role of a consultant. The role of the consultant is to provide better service and ensure the assignment has the desired impact on the final objectives. The procurement is considering based on the laws and policies of the legal structure of the country and both entities are marked under the agreement.