Question

In 200 words essay format state: How should you document employee counseling sessions and at what point should documentation be sent to HR? Please re-frame from using ambiguous terms such as it, this, and they.

Answer 1

The company should have an employee portal that includes all the information of the employee. The educational background, work experience, Training attended, address, medical background and the projects he/she has worked on. Under the training attended section, there should be an option to talk about the counseling section opted by the employee. The counselor should be able to go to the employee profile and write each and every detail related to the counseling section. The company should also maintain documentation as well in order to make sure that the employee has the proof that he has really attended the counseling sessions.

The documentation should be sent to the HR at the beginning of the counseling session and also when the sessions are over. The HR should know when the employee is opting for the counseling session and when the employee successfully completes all the sessions. If the employee has opted for the session and not attending them properly then also the HR department should know. The HR department should have the documentation to make it as an official record apart from having the information in the employee portal.

The success of the documentation will depend on the employee as well as the counselor. They need to make sure that all the right information is shared with the HR department. So make use of both the electronic data as well as the physical data.