Question

1. Please explain what is the Document Set content type in SharePoint [10'].  

Please give a business example where using Document Set is more preferable than using Document content type in SharePoint [10'].  

2. Please explain the benefits of using digital forms in SharePoint [5'].  

Please give a business example to illustrate the benefits in your answer [5'].

Answer 1

(A). Document set content type in sharepoint:-

1. This explain how to enable the document sets features for a site collection, and then how to configure the   document set content type.

2. A document set is a group of related documents that you can manage as a single entity.You can create a document in single step and then define its chracterristics and their metadata.

3.A content type is reusable collection of metadata,workflow,behaviour,and other settings for a category of items or documents in sharepoint.

4.With help of document we can customize a welcome page,specify default content,specify allowed content types,specify shared metadata,send documents sets.

5.After you add a document set content type to a library,site users can use famiiar document management features and special document features.

(B). Document set is more preferable than document content type in share point

1.A document set is group of related documents that manage as single entity .

. 2.For many konds of projects people often produce whole set of related documents.

3.example :- A professional services company might produce a standard "pitchbook" when they respond to a request for proposal from possible client..The pitch book might always contain these pieces,with each piece customized according to specific requireents of particular project.

a. an introduction to services company

b.A stregths,weaknessmopportunities, and THreats analysis.

c.A business plan

(C). Benefits of digital forms :

1. Paper and form cost savings:- The basic benefit is savings on form production and printing.Depending on how you create your forms .this can be tremendous cost daving.

. 2.Rapid deployment:- With electronic forms,you can create your form quickly and deploy it just as fast.

3.Instant access to data:-With this digital forms ,your data is instantly accessible,you can quickly and easily make informed business decisions with all information you require.

4.Reduced operational costs:- Without need for back end form data entry and scanning and processing,you can now reduce personnel requirements and drive down costs.

5. Enable your mobile networks :-With the advent of mobile technology ,everyone can now be a "data collector"gathering information from all your employess can now be accomplished in blink of an eye.

(4).Business example :-

Netflix is good example of comapny that siwtched from e busniess to digital busniess.Netflix used technology to manage an inventory system and mail peoples DVDs,providing an expereince that was more convenient but ultimately similar to movie rental stores.

However once it gave customers the option to stream video on demand,it disrupted itself andtransformed the way that people view film and television media.