Question

PART A

Task 1 – Prepare the Approval to Proceed Document

Note: This task is to take the place of Element 1 – Establish Project 1 from BSBPMG521 – Manage Project Integration.

You are to complete the Approval to Proceed template carefully as it outlines the project parameters that you are to work within. If this is an active project, then you should complete this with your project sponsor. If not, then you will have to complete it yourself.

This document will take the place of the Project Charter (an important project initiation document) and must be approved by your assessor before you can progress any further with your chosen project. Your assessor will approve this document if he/she feels there is sufficient information to enable you to write the detailed project plan. Therefore, it is best to get this document in early to give you time to develop the rest of the project plan required to complete this diploma qualification.

Once approved, you will be able to begin preparing your Scope Management Plan and Change Management Plan (see Question 3 in Part B).

Task 2 – Conduct Project Authorisation Activities

This task is co-assessed with Question 1 from BSBPMG520 – Manage Project Governance.

In Table 1 below identify who has the role to authorise all project plans, financial and procurement delegations for your chosen project. Ensure these align with those provided in your governance procedure from BSBPMG520.

Examples only are provided in the table shaded below. Change them to reflect your project requirements.

Authorisation or Delegation	Details	Person	Comments
Approval of Project	Scope, Schedule, HR, Baseline Plans	John Smith	Once plans are written and checked by Project Manager they are to be authorised within 24 hours. The project cannot proceed without these authorisations
Financial Delegation	< $5,000	Project Manager – Col Ray	All financial delegations up to this amount. See below for delegations above this amount

Table 1 – Project Authorisations and Delegations

Answer 1

Answer: The approval of the project details and project stages are assigned to the key stakeholder of the organization who has the overall responsibilitiesof the organization in terms of project sposoring, new project introduction, business development , R&D - engineering and senior management team with financial directors. So all these are the key people in the organization who use to approve the project stages in the organzation for projects.

Project Charter : Project charter is the first approvaldocument and it needs to be approved by following key people as below

• Project Manager
• Project Sponser/ Director Progam Management
• Director -Engineering
• Director - Sales and Business Development
• Director - Manufaturing and Supply Chain
• Director- Finance

Project Contract : Project charter is the second key stage approval document and it needs to be approved by following key people as below

• Project Manager
• Project Sponser / Director Progam Management
• Director -Engineering
• Director - Sales and Business Development
• Director - Manufaturing and Supply Chain
• Director- Finance
• Director - Customer care and service

Project Plan :This is the key docuemnt and it needs to be approved by following peoples

• Project Manager
• Project Sponser / Director Progam Management
• Director -Engineering
• Director - Sales and Business Development
• Director - Manufaturing and Supply Chain
• Director - Customer care and service

Task 2 :

Approval of the Project : The priject apporval needs to be authorized and approved by below key people in the organization as below

• Project Manager
• Project Sponser / Director Progam Management
• Director -Engineering
• Director - Sales and Business Development
• Director - Manufaturing and Supply Chain
• Director- Finance
• Director - Customer care and service
• Business Head

Financial Delegation <$5000 : This financial approval to be obtained from the below people in below order -

1. Project Manager
2. Project Sonsor
3. Director Finance
4. Director Supply chain and manufacturing
5. Business Head