Question

Scenario

The enrolment process starts when a student submits all the required forms and documentation to the online enrolment system. As a first step, the academic qualifications of the student are verified with an external agency, and the student is given an academic score. Then, at the closing date of applications, a selection is made of the students based on their academic merits. Then, the payment is performed followed by a visa application for international students, while in the meantime the advanced standing requests are processed. After all these steps have been completed, the student is registered for the course, and for the chosen units. At any moment students have been asking for updates on the status of their enrolment applications. At any time during the process, a student can withdraw the enrolment application for a full refund, or inquire about the status of the enrolment application. Once the payment has been processed, a visa sponsorship application is made with the immigration department of the Australian government. If there is no reply from the immigration department within 20 days, a manual inquiry is made by the professional staff1 . Once the approval has been received, the student is notified by professional staff and encouraged to lodge their visa application. After 30 days, the student is notified by an automatic system to inform UH of any status changes in the visa processing. Once the student has notified UH of the outcome, UH verifies the granted visa with the immigration department. Unfortunately, in the current situation, it has occurred that already granted visa were cancelled by the immigration department, in which case UH was notified, and provided the student with the option to withdraw the enrolment application with a certificate of acceptance, or to continue with a reduced list of units that could be taken online. If at any stage the student withdraws, UH notifies the immigration department and recommends cancellation of the granted visa. Professional staff assigns students an academic score based on several criteria, partly assisted by input of academic staff members. After the closing date of enrolment applications, the highestranking students are admitted, as many as there are places available. Payments are performed by an automated system that interacts with UH’s standard payment provider. Sometimes, transactions are successfully disputed well after being approved, which voids the payment retroactively, and consequently the application or enrolment. In their initial application, students can include requests for advanced standing of particular units. For each such request, professional staff identifies the unit coordinator and forwards the request to the unit coordinator for assessment. The unit coordinator might get in touch with the student to obtain more information regarding the advanced standing request; if the student does not respond within 10 working days, the decision will be negative. On a positive decision of the unit coordinator, the decision is registered in the student progress information system. Hint: unit coordinators are academic staff.

Model the given scenario  (Use Sub Processes). • . • Model the control flow, the data and the resource perspective in BPMN; • Make sure that it adheres as much as possible to the as-is description in Scenario. However, as with any real-life modelling effort, not every aspect of the process is described, and not all described behaviour can be modelled. • Make sure your model is structurally correct; • In the report, the model should be readable on A4 paper without zooming in;

Answer 1