Question

What are the components of a formal proposal? Secondly, briefly explain each component.

Answer 1

The basic components of a formal proposal are:

1. Abstract or summary

2. Statement of need

3. Project activity, methodology and outcomes

4. Evaluation

5. Dissemination

6. Budget and continuation funding

1. Abstract or summary :

• Most important component
• It should not be longer than one half of page
• The title must be catchy
• It must contain the details of what has to be done, how it has to be done and by whom
• It must also contain the possible outcomes and benefits
• Each subheadings must be bold

2. Statement of need:

• It addresses the issues that we are facing and it's effects
• What we propose as a solution is necessary
• It must also address who benefits and how it benefits the public
• It must include a comparison with the past
• This statement must also provide evidences that this is not a duplicate work

3. Project activity,methodology and outcomes:

• It includes the various approaches inorder to address the issues and other alternative approaches
• It includes timeline of activities
• Tables and charts are best representation of information
• It indicates the outcomes to be achieved and their after effects

4. Evaluation :

• It includes the methodology used to assess for projects success
• Evaluation of project if it is feasible both quantitatively and qualitatively

5. Dissemination:

• It describes the communication strategy used
• Dissemination plans target policy makers, media
• It includes sending the work in periodicals, newspapers, press release etc

6. Budget and continuation funding :

• Budget details are shown in table form and each item is explained
• It indicates how the project will be funded after grant funds have got over