Question

Case – Recreational Park Project

The public has recognized the benefits of recreation and parks as essential to their health and quality of life. A recent survey conducted in 2016 found that the construction of more recreational facilities was a top priority among residents in Lazarette Town (in the Caribbean).

As such, the town council in Lazarette, with the help of other key stakeholders, has sourced and secured three (3) million dollars of grant funds from the Caribbean Wellness Community (CWC) for the development of a mini outdoor recreational park on three (3) acres of land donated by a benevolent resident of the town.

The park will contain sporting facilities among other recreational facilities (e.g. walking trails, children playground, tennis court, basketball court, work out stations, benches, shower facilities, rest rooms etc.). All major key stakeholders and sponsors have unanimously agreed that that the facility should cater for residents of all ages. Additionally, a group of minority stakeholders has expressed their requirements of having an eco-friendly and climate resilient facility. The park should be completed and ready for use by 2022, i.e. the project duration should not exceed two years.

To ensure that the project is completed on time, within scope and on budget, the funding agency and the Lazarette Town Council require that a dedicated and knowledgeable project team is assigned to the project. CWC has expressed the need for the project deliverables to be of ‘high’ quality to guarantee stakeholders’ satisfaction and safety. The CWC requires that ‘tight’ procurement processes should be followed to ensure transparency, accountability and economy. It is anticipated that most of the goods, works and services for building the park will be procured from vendors, suppliers and contractors in the town. In addition, CWC has detailed the need for both positive and negative projects risk to be properly managed throughout the project.

In response to CWC implied and expressed requirements, the Lazarette Town Council has selected and appointed your team to provide project management services for the Recreational Park Project. As a proactive team, your team has decided to use ‘best practices’ in project management to plan project activities and get approval from key project stakeholders before constructing or building the facility. Give the type and nature of the project, the intention is to use a traditional/waterfall approach to project management activities instead of the largely popular and contemporary agile methodology used other industries.

Your team understands the value of planning before doing, and the council’s concerns of not losing the grant funding from CWC. In addition, your team is keen on building a good reputation in the

town. With a can do attitude and the need to increase the chances of the project success, the project management team (your 5-member group) is determined to ensure that the team utilizes the ‘best practices’ for planning, executing and controlling this valuable community based project.

1. Propose an initial risk register for the Recreational Park Project. The risk register should contain a minimum of 10 risks.

* Use template of your choice fo

Answer 1

Project - Recreational Park Project

Risk ID		Date	Risk description	Likelihood	Impact	severity	Owner	Response strategy
1	07/04/2020		Benefits, project purpose and needs of public are not well defined	Medium	high	high	Project sponsor	Business case should be well prepared and project charter should be signed accordingly. Project should have more benefits over cost expenditure.
2	07/04/2020		Construction activities could bring more health hazards and increase fatality	Medium	High	High	Project Manager	Such activities should be reviewed and should include processes that focus on reducing or eliminating health hazards.
3	07/04/2020		Local people could have several concerns and lack of awareness regarding the project	Medium	medium	medium	Project sponsor	Concerns, suggestions should be welcomed from local people; local people should understand why such project is essential in their area.
4	07/04/2020		The funding options as available and secured by the authority, may not be well spent, they could be more spending and less earning of the work.	Medium	High	High	Project Manager	Any fund collected, should be allocated with proper plan to avoid such issues.
5	07/04/2020		Scope definition and funding requirements for each scope statement could not be clear.	Medium	High	High	Project Manager	This process needs brainstorming and they should define project scope and take help from experts for effective decision making.
6	07/04/2020		Numerous sporting facilities could bring more traffic of various ages	Medium	Medium	Medium	Project Manager	Here, area could be segregated based on various sporting facilities and ages of people.
7	07/04/2020		Shortage of areas to allocate all the sporting facilities	Medium	Medium	Medium	Project Manager	Area should be well planned and double deck facilities can be prepared.
8	07/04/2020		There could be delay in the project completion	Medium	Medium	Medium	Project Manager	Here, well furnished schedule management plan and baseline are necessary to avoid such issues.
9	07/04/2020		With hurry up to complete the project, there could be more increase of rework and defects.	Medium	Medium	Medium	Project Manager	Plan should be prepared with taking consensus from various associated stakeholders. Key problems should be identified through discussion with stakeholders.
10	07/04/2020		Project deliverables may not be met due to safety issues.	Medium	Medium	Medium	Project Manager	Project manager should keep hazard free environment that focuses on keeping effective engagement of workers.