Question

Jock Daniels has a small supermarket. He has been doing this for some years and has decided to start using computers. He has heard there are different computerised accounting systems available.

He gives you the following information:

- it must be cheap but he is willing to pay more if the system is good.

- he would like to get information about inventory.

- he would like to get information about which products are selling well and which are not

- he would also like a system which can tell him when some things are old and should be thrown away.

- He would like a system which can order things by itself.

- Jock has workers who have a reasonable knowledge of computers.

- Jock hopes that the system will help him to do better than other shopkeepers.

From what you have heard from Jock and what you know about accounting systems, advise Jock about which would be the best option for him.

Give 3 or more reasons for your answer.

(You must use the information he gave to you and what you know about systems)

Answer 1

Answer- For keeping accounting records in computerized system, as mentioned in this case specifically to control Inventory will be Computerized Stock Control System which includes different systems as follows:

Jock can use POS to maintain and record Inventory flow with different types and costs. In POS system he can keep track of Inventory at different locations without being present there.

Apart from this he can use BAR code reader which identify the product and bar codes from your computer. It speeds up processing and recording.

It also involves automatic supervision of Inventory, also inform about the inventory level, danger level, reorder level, batch details, idle inventory or perishable goods information, search cheap and best suppliers, etc.

For Sales and purchase order processing he can link stock and price with the invoice and accounting formats, after that on the basis of purchase order sales order can be linked and find out the cost and profit per product, only he has to enter the data once in the computer system.