Question

A / provide valid information for the listed departments for a small oil services company :

finance department - hr departments - purchase and logistic dept. - business development - project management dept - IT Departments .

1.how many staff needed

2.type of reports (daily - monthly - yearly)

3.job description for each staff

as simple as possible table plus ,if needed more details comment and ill reply to you

five stars for a good answer

Answer 1

A / provide valid information for the listed departments for a small oil services company :

1.How many staff needed

finance dept: about 5 people looking after all functions like accounts payable, receivables, statutory, legal and others

hr dept: 2 people for recruitment and internal resource management

purchase and logistics dept - 10 people to look at different aspects of purchase as well as logistics

business development - 5 people to cater to different regions

project management - on need basis; can have 2 people since there will be key projects running all the time

IT department - team of 4 to look at different IT needs

2.type of reports (daily - monthly - yearly)

finance department - hr departments - purchase and logistic dept. - business development - project management dept - IT Departments .

Finance dept: accounts receivables, accounts payable montly; other MIS like P&L can be seen monthly

HR department: employee feedbacks, Salary cost as % of sales to be reviewed montly

Purchase and logistics: purchase qty and value report monthy; trend in rates monthly; logistics cost as % of sale montly

Business development: Orders report every week both confirmed and in pipeline

Project management: project managment metrics like time for completion actual vs target montly

IT department: IT cost as % of sales montly

3.job description for each staff

finance department - hr departments - purchase and logistic dept. - business development - project management dept - IT Departments .

Finance dept:

JD for the different staff will consider experience of 4-5 years in accounts payable/receivables; for a senior position hiring one should look at a prospect with more than 10 years of experience heading the finance department in a services organization

HR department: at a junior level, someone with 4-5 years expereince to help in recruitment and internal management and a senior person again with more than 10 yrs experience heading HR in a services firm previously

Purhcase and logistics: can be headed by someone with about 5-6 years experience who has handled entire purchases along with MIS in a services organization

Business development: Key role requiring experienced personnel with more than 7 years experience; who can tap in to their network to get customers onboarded as well as create new accounts owing to their previous experience in similar domain

Project management: PM experience of more than 4 years handling projects independently for a service organization

IT department: Expereince more than 3 years working for IT setup and services in previous organization