Question

Your task: Critique and re-write the memo.

Dear Colleagues,

I hope that you are all enjoying your summer respite even if teaching a class or two. It appears that as July 1 thirteen members of BET will be joining the Division from the Business Department, Information Management and Technology Department, and the Paralegal Program. WELCOME we are happy to have you as even closer colleagues! Please know that the move to three divisions is in progress and that plenty of details will need to be ironed out over the coming months, or perhaps years. This email serves several purposes: 1) those from BET may not be aware that I am interim in my position as DD and actually have a faculty contract. Because of this I am only part-time from now until August 11, working T-R. During this period I will be in the office from 8:00 AM-6:00 PM on TR and 8:00 AM-2:00 PM on Wednesday. I check email at least once on the other days. 2) In trying to think of a name for the Division it became apparent that we could not include all the parts in the name. I am proposing that the entire Division be referred to as Social Science and Professional Careers. If you have other suggestions please feel free to send them to me. I could not come up with a catchy acronym. 3) Departments will still meet as departments on the first Tuesday of the month. That means that Business, IMT, HSP, CJ, Global Studies, Psychology and Sociology will have their separate meetings. Currently DARC, DIS and Social Services are invited to PSYCH department meetings. I would ask that they now invite ECE as well, noting that the program attendance at department meetings is optional. 4) It appears that unlike the other Divisions, ours will have three “schools”. I am proposing the names below, but you can decide ultimately on what you want to be called.

School of Business and Hospitality: includes the Business Department, IMT, Paralegal and Hospitality

School of Social Science and Criminal Justice: includes CJ, Global Studies (ECN, GEO, HIS, POL) and Sociology

School of Behavioral Sciences: includes Psychology, DARC, DIS, ECE, and Social Services

5) It is possible that ultimately the Dean may decide to combine the last two “schools” in which case the name might be School of Basic and Applied Behavioral Sciences or School of Social and Behavioral Sciences. No one should get hung up on names yet since we have time to make those decisions.

Please know that my door is always open and I am happy to have you drop in and see me. Please feel free to ask any questions you might have.

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Answer 1

The given memo lacked the following:

• Clarity of thoughts
• Concise, formal statements
• Formal structure

The memo has been revised to solve the above mentioned issues.

To: Colleagues of AAA Division

From: Hen Scott

Date: February 18, 2018

Subject: Proposals for the division

Dear Colleagues,

I hope that you are all enjoying your summer respite even if teaching a class or two. This memo concerns the future course of university for the coming semester.

• On July 1, 13 members of BET will be joining the Division from the Business Department, Information Management and Technology Department, and the Paralegal Program.
• The department needs suggestions for the name of new division. I am proposing that the entire Division be referred to as Social Science and Professional Careers.
• Departments will be required to meet as unified department on the first Tuesday of the month. The segregated departments: IMT, HSP, CJ, Global Studies, Psychology and Sociology will have their separate meetings.
• Currently DARC, DIS and Social Services are invited to PSYCH department meetings. I would recommend the inclusion of ECE in this group
• It has been processed our division will have three “schools”. The department is proposing the following names:
  • School of Business and Hospitality: includes the Business Department, IMT, Paralegal and Hospitality
  • School of Social Science and Criminal Justice: includes CJ, Global Studies (ECN, GEO, HIS, POL) and Sociology
  • School of Behavioral Sciences: includes Psychology, DARC, DIS, ECE, and Social Services

These names are still being speculated upon and any feedback and suggestion is welcome.

Through this memo, I also want to disclose to all that I am interim in my position as DD and actually have a faculty contract. Because of this I am only part-time from now until August 11, working T-R. During this period I will be in the office from 8:00 AM-6:00 PM on TR and 8:00 AM-2:00 PM on Wednesday. I check email at least once on the other days; so feel free to contact me anytime.

Sincerely,

Hen Scott