Question

Professional associations often have student-organized chapters on college campuses. Let’s say you are a member of a campus business club, such as the Society for the Advancement of Management (SAM), the American Marketing Association (AMA), the American Management Association (AMA), the Accounting Society (AS), the International Association of Administrative Professionals (IAAP), or the Association of Information Technology Professionals (AITP). Your club or association has managed its finances well, and therefore, it is able to fund monthly activities. However, membership dues are insufficient to cover any extras. You see the need for a special one-time seminar with a panel of experts or a keynote speaker that would benefit many business students. For example, you see value in inviting a panel of recruiters to come and discuss current job requirements and hiring processes. You must now request funding for this event.

Your Task. Write an unsolicited letter or memo proposal to your program chair or business division dean to request one-time funding to cover the costs associated with this event. Identify your need or problem, provide the details of the event, mention the ways this event will benefit the attendees, support your claims with evidence, and provide a budget. Think ahead about costs associated with printing, appreciation gifts for the presenters, food and beverage needs, and other miscellaneous expenses.

Answer 1

To- The student facilitator

       XYZ University

From- Student placement coordination committee

          XYZ University

Sub- Requisition of granting one time fund for covering up of one day seminar on the prospect of present day job environment.

It is our great endeavor from the placement coordination committee of our university to draw your attention for the requirement of funds to conduct a program.

We all know that after graduating from this university, all of our mates will enter the workforce of the country or abroad. In our campus also apart from completing core subjects which are mandated by the syllabus other extra-curricular activities are conducted. Most of the students are freshers and they do not have any prior knowledge on employment and job. We have decided to conduct a one-day seminar where we will invite Head HR of two respected firm and two reputed recruitment consultants. The session will have theme on changing dynamics of job market and what a company expect from a candidate. It will brief the students about the expectation by the employer and how they should prepare them. It will also provide immense opportunity to the students to know about the prevalent situation of the job market and how it is behaving.

The event will be for 4 hours where the invitee will talk about the subject in depth and followed by question and answer round by the students. We need funds for organizing the event which consists of printing about the seminar in our university magazine, presenting gifts and memento to the guest followed by snacks. Our committee have not such fund to conduct the program and we request you to grant us $500 for the program.