name and briefly describe the five stages of the electronic records life cycle. (obj.1)

Expert Solution

Electronic life cycle of records refers to the five phases which includes creation of a records, distribution and usage of the records, storage and maintenance, retention and the last one is the disposal.

Electronic life of record is compared to the life of a human being, as human being dies after living for certain ages similarly these electronic records are also deleted when they become old and are not of any use.

1- Creation- in this stage in which business gets a proposal and as the business gets proposal then the life cycle of the record start to began and documents gets created. Usually contract of proposal is recieved through email only.

2- Distribution- after the creation process , propsal is put infront of the senior managers and they will decide what to do next whether the proposal is to be accepeted , declined, negotiated. If the decision took by the managers is related to acceptance, then only next step is to be followed else the process ends here only.

3- Storage and maintenance- If the proposal is accpeted by the senior authority and company the signed the contract then the records or documents is to be securely stored somewhere so that it can be used when there is need.

4- Retention- Even if the contract gets finished, the documents or records has to be kept or retained with the company for a period of time because it may be useful for the reference of tax or any legal issue in future.

5- Disposal- When the document becomes of no use then it can be deleted safely and by this electronic record life cycle ends.

keosha answered 1 year ago

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