Question

Before tendering as a contractor supplying materials and equipment specified by the client, state briefly some checks that should be made prior to compiling the tender in order to determine any contract clauses, contingencies or unforeseen circumstances that may affect future profits.

Answer 1

Answer:

N0	Check List	Explanations
1	Have you registered your interest in this tender?	If you receive a copy of the tender document from a 3rd party ,register your interest with the contracting agency in order to get any amendments.
2	Do you understand all the requirements?	Ensure that you have read the tender document and highlighted key points.
3	Do You need clarification?	If you doubt something, talk to the agency contract
4	Check the closing date	Ensure tender closing date and where should it be lodged. Late tenders will not usually accepted.
5	Are you fully informed?	Ensure you attend any pre-tender briefing sessions.
6	Can you complete entire contract in house?	Check if you can complete the contract in-house or if you will need to sub-Contract.
7	What are the evaluation criteria?	Determine the criteria of tender evaluation and note any weighing placed on each of the criteria.
8	Do you require a tender response strategy?	You may wish to determine at an early stage for high-value tenders if you can provide a competitive solution.
9	What are the contract terms and conditions?	Read the contract terms and conditions and ensure you can comply.
10	What format do you respond in?	Check if there are any mandatory tenders forms to be completed. Include them in your tender otherwise, your tender will be considered incomplete and will be rejected.
11	Is your response in a simple format?	Your tender will be evaluated on content, not on an detailed presentation.
12	Are there tender response schedules?	If tenders response program have been provided use them.
13	What numbering has been used in the tender document?	Follow the general format and numbering of the tender specification.
14	Have you answered all the specified requirements?	Prepare a checklist of specified requirements and tick each of them off as you finish answering
15	Have you provided all the information requested?	Cross check what others information and documents are required.
16	Have you indicated whether you comply with the conditions of contract?	Indicate that you comply with the conditions of the contract and you must provide a detailed explanation, If you exceed the requirements, or only partially comply?
17	Are there quality assurance requirements?	Ensure you attach the necessary supporting documents.
18	Have you explained your ability to meet all of the selection criteria?	Ensure you have clearly explained your ability to fulfill all the mandatory criteria.
19	Have you completed the price or cost schedule for all items you are trending?	Include costing for all items and applicable tax of the requirements.
20	Are you offering value for money?	Check whether you pitched competitively.
21	Have you signed all the appropriate forms?	Is this tender right for your company?
22	Is my company big enough?
23	Can my company meet the buyer’s needs?
24	Has my company got a long enough trading history?
25	Has my company got enough resources, time and tendering expertise?
26	Contingency allowance: it is usually a 10% of the contract value and it should be interested in the summary for the form of tender and not in the price schedule. It is intended solely for a non-specific extra item which is based on experience. It may or may not have been anticipated or materialized and are not included in the scope of work.