Question

What do you need to consider when writing and agreeing on performance improvement and development plansin accordance with organisational policies?

Answer 1

While preparing the performance and development improvement plan for an organization, the following are areas under consideration.

1. Review performance

Employees at first should review their performance over the indicated time period and evaluate what all things went well and what didn’t and what is the reason and more importantly what they would like to focus on in the coming quarter.

Manager should provide a brief performance review summary for employees beforehand to give them direction as they prepare their reports.

2. Identify goals for improvement

Next, employees should be able to make goals based on the areas they want to improve.

The goals should be specific, aligned with the organization’s goals, and realistic. It’s good to have goals that stretch your employees, but they must also be achievable within the given time period and based on available resources. Consider using the smart goals framework to help the  team members set goals they can reasonably achieve.

3. List actionable steps to achieve those goals

For each and every goal, employees should list specific steps they will take in order to achieve their goals. Without an actionable plan, it will be more difficult to make or track progress in their achievements.

There are several activities that can help employees improving their performance. Here are  some steps they might consider:

• Attending workshop
• Training program
• Working with a mentor.

4. Define metrics and milestones

With clear goals in mind and a plan in action , employees should define the specific metrics or milestones they will use to measure their progress throughout the given timeframe.

A few ways to track progress include:

• Performance based results
• Skills development
• Completion of certain tasks

5. Identify what support and resources are needed

A performance development plan should also determine what all resources employees will need to be successful.

Types of  support and resources employees may need includes:

• Travel costs
• Supporting roles (mentors, coaches, trainers,team members)
• Additional tools (new software or technology)

6. Review and finalize the plan

With goals set and a plans in action, it’s time for the employee to present their Process improvement and development plan. The employee and the manager should together review the plan to make sure their goals are appropriate and are aligned within the organizational policies and finalize the plan of action aacordingly.

The following areas are considered:

• Whether the employee understand their performance issues and your expectations for improvement.
• Whether goals is relative to those performance issues.
• whether the plan for achievement clear and focused  and the steps are specific and actionable.

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