Question

Imagine that you are the Secretary of the students’ association of your university. Write a notice giving the agenda of the first meeting convened to elect the office-bearers. The notice should contain the dates of nominations and withdrawals, the time and date of election and place where it will be held.      (10)

Answer 1

Dear Members,

The Meeting for conducting election of the Student Association is convened as per schedule below.

Date: Saturday, 6th July, 20XX
Time: 3.30 PM

Venue: University Conference Hall-1

Agenda:

1. Welcome address by the President.

2. Presentation on Campaigning by the Secretary.

3. Presentation of Audited Statement of Accounts by the Treasurer.

4. Executive Committee – Election for the two year term 2013-14, 2014-15.

5. Any other matter with the permission of the Chair.

Kindly make it convenient to attend the meeting.

ELECTION FOR OFFICE-BEARERS

As per bye-laws of the Society, the term of office of the current executive committee has come to a close and elections are due for the selection of new executive committee for the two year term 2013-14 and 2014-15.

Accordingly, nominations are invited for Election to the Executive Committee of Student Association comprising a total of eleven members, as per prevailing bye-laws of the Society:

Nominations to be made only by Life Members, Corporate-Member Nominee’s, Institutional-Member Nominee’s and Ordinary Members;

The nominee proposed must be a Life Member of Student Association of good standing and should have been enrolled as a Life Member at least 24 months, as on date of nomination;

The nominations must comprise the name of the nominee and his/her Student Association membership number;

The nominations should be emailed to the [email protected] by or before the nomination deadline 5pm of 29th June 20XX;

All the eligible nominations received per the deadline indicated above, shall be placed at the AGM for the process of voting.

With best regards,
Mathew
Secretary
Advanced Computing and Communications Society