Question

Please write it clears and neat and follow the question.

Assignment: The city of Cambridge has mandated that employers “shall adopt, implement, and maintain a written smoking policy which shall contain a prohibition against smoking in restrooms and infirmaries.” Employers must also “maintain a nonsmoking area of not less than one-third of the seating capacity in cafeterias, lunchrooms, and employee lounges, and make efforts to work out disputes between smokers and nonsmokers.” Your Task: As Lindsay English, director of Human Resources, write a memo to all department managers of Imperial Foods, a large food products company.  Announce the new restriction, and tell the managers that you want them to set up departmental committees to mediate any smoking conflicts before complaints surface. Explain why this is a good policy.

Answer 1

To: All Department managers of Imperial Foods

From: Lindsay English, Director of Human Resources

Date: 08/02/2019

Subject: Written policy to implement restrictions on smoking

This is to inform you that taking into consideration the growing smoking habits of employees near restrooms and cafeterias, it has been made mandatory from the city of Cambridge for all employers to adopt, implement and maintain a new smoking policy which prohibits employees from smoking near restrooms and infirmaries. People who don't smoke have to endure passive smoking when they go to these places due to other employees using it as a smoking ground

Apart from the above mentioned places, other places where employees go such as cafeterias, lunchrooms and employee lounges have also become a common place of smoking and is not appreciated by nonsmoking employees therefore not less than one third of the seating capacities of these areas will be considered as nonsmoking areas as per new policy

People who are used to smoking in above mentioned places may dislike these prohibitions. There may be disputes between smokers and nonsmokers which need to be resolved by making smokers understand that they are not restricted from smoking altogether but simply to avoid places where other nonsmokers also come and don't appreciate the passive smoking that they have to endure as those places can be used by all employees

In order to successfully implement the new policy and resolves any arising disputes, the managers need to set up departmental committees to mediate any smoking conflicts before complaints surface. Through this policy, nonsmokers will be able to visit the above mentioned places without having to inhale unwanted smoke and smokers will understand that they can continue their habit without letting it become a nuisance for everyone else.

Regards

Lindsay English, Director of Human Resource