Question

4. Prepare correspondence to an owner regarding changes to contract provisions.

Answer 1

GUIDELINES

1. You should propose some changes in the contract if you don't agree to some of the terms. Remember that the agreement isn't definite. So, you should try to negotiate for better terms. Your tone should be positive because a negative tone will make the reader reject your suggestion.
2. Start directly by stating that you need a few changes in the agreement. Be specific while mentioning your reasons for making this request. Go into details if necessary.
3. Tell the reader what changes you want. If it's possible, offer something in return for considering your suggestion.
4. Ask the reader to respond and mention the action you will take afterwards

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Before anything else, I would like to thank you for all of the work you have done on the contract you sent me. I have gone through it and have found most of the provisions to be beneficial to all the parties involved. I would, however, like to clarify a point that was made in the first part of the section on compensation. There is nothing wrong with it per se, but I feel that the phrasing may be too vague and can cause some disputes in the future. As such, I would like to suggest that we revise it so that it explicitly states that there is a 10-hour weekly limit for overtime work, and anything that goes beyond that cannot be included in the regular computation for overtime pay.

Please let me know what you think about this. I look forward to your reply, as well as to finalizing the contract at the soonest possible time.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -