Question

• Why is it important to ensure proper exchange of electronic data? What are the consequences if not followed properly? Provide examples.

Answer 1

An electronic data exchange is the process by which data is transferred between computers efficiently.

Advantages:

It reduces usage of papers for data transfer.

Data can be stored for long duration.

Data safety is ensured.

Data storage systems such as cloud storage helps to store and transfer data quickly.

Confidentiality of data can be maintained with security protection such as password.

It consumes less time and energy.

Data can be edited by the recipient if it is required or allowed.

It is user friendly.

Consequences:

If data is not stored securely, for example, without a security lock such as password, it may lead to misuse of data.

For efficient transfer of data, internet facility is required.For instance, if the server is slow, it may hinder the timely transfer of data

While transferring data through external storage devices such as pen drives or SD cards, it is important to ensure that these devices are free of threats or malwares such as trogen or virus as this may corrupt the data transfered.