Question

You have just completed two (2) projects in your assessments, Assessment 2 used the PMBOK method, Assessment 3 used the Agile Method.

You have been asked to conduct a review on both projects. With PMBOK a post project review focuses on what went well, issues and any improvements for future projects (Learnings). For Scrum it is done after every sprint in the Sprint Retrospective.

Describe what went well with your PMBOK project.

Answer 1

Describe what went well with your PMBOK project.

First we know ,What is PMBOK in Project Management?

PMBOK stands for Project Management Body of Knowledge. It is a set of standard terminology and guidelines for project management published and updated by The Project Management Institute (PMI).

What Are the Project Management Knowledge Areas?

PMI has divided the large field of project management into 10 more digestible parts, which it calls the 10 project management knowledge areas in its A Guide to the Project Management Body of Knowledge (PMBOK). Project management knowledge areas coincide with the process groups, which are project initiation, project planning, project execution, monitoring and controlling, and project closing. These are the chronological phases that every project goes through. The knowledge areas take place during anyone of these process groups. You can think of the process groups as horizontal, while the knowledge areas are vertical. The knowledge areas are the core technical subject matter, which are necessary for effective project management.

1. Project Integration Management

What holds a project together? That would be project integration management, which includes such fundamental plans as developing a project charter that is created during the initiation phase. This is the document that sets up the project and assigns the project manager.

2. Project Scope Management

Scope relates to the work of the project. So, that includes plan scope management, which is part of the project management plan. It also is when a detailed requirement for the final product or service is collected.

3. Project Time Management

Project time management is, no surprise, time consuming. The project is divided into tasks, which are scheduled with start dates and deadlines, as well as budgets for each task. And things are constantly changing over the phases of any project, which means revising these things often

4. Project Cost Management

This area involves the project budget, which means having good estimating tools to make sure that the funds cover the extent of the project and are being monitored regularly to keep stakeholders or sponsors informed.

5. Project Quality Management

A project can come in on time and within budget, but if the quality is not up to the standard set, then the project is a failure. Plan quality management is part of the overall project management plan, though it can be a standalone document if it contains the quality specs for the product or service.

6. Project Human Resource Management

The project team is your most important resource, so it’s crucial to assemble the best team and to make sure they’re happy. But also you need to track their performance to ensure that the project is progressing as planned. A human resource management plan will identify their roles and their requirements for those positions, as well as how they fit in the overall project structure.

7. Project Communications Management

All areas of project management are important, but communication management might be paramount as it informs every aspect of the project. Communications inform the team and stakeholders, therefore the need to plan communications management is a critical step in any project.

8. Project Risk Management

Risk management plans will identify how the risks will be itemized, categorized and prioritized. This involves identifying risks that might occur during the execution of the project by making a risk register.

9. Project Procurement Management

This deals with outside procurement, which is part of most projects, such as hiring subcontractors. This will obviously have an impact on the budget and schedule. Planning procurement management starts by identifying the outside needs of the project and how those contractors will be involved

10. Project Stakeholder Management

The stakeholders must be happy, as the project has been created for their needs. Therefore, they must be actively managed like any other part of the project. To start one must identify the stakeholders. It’s not always easy, but it’s a crucial part of starting any project, so find out who they are and what concerns they have.