Question

PLY is a large consulting company that specializes in systems analysis and design. The company has over 2,000 employees and first-quarter revenues reached $15 million. The company prides itself on maintaining an 85 percent success rate for all project implementations. The primary reason attributed to the unusually high project success rate is the company’s ability to define accurate, complete, and high-quality business requirements.

You are interested in implementing a new payroll system. The current payroll process is manual and takes three employees two days each month to complete. You have chosen to outsource the entire procurement, customization, and installation of the new payroll system to PLY. The first thing you need to do is define the initial business requirements so PLY can begin work.

PROJECT FOCUS:

• Review the testimony of three cafe employees who have detailed the current payroll process along with their wish list for the new system (MaryJaneKittredge.doc, JoanTahoe.doc, TedWhitaker.doc).
• Review the Characteristics of Good Business Requirements document (BusinessRequirements. doc) that highlights several techniques you can use to develop solid business requirements.
• After careful analysis, create a report detailing the business requirements for the new system. Be sure to list any assumptions, issues, or questions in your document.

Answer 1

Ans –1

Understand the requirement of Pay roll by current employee-

· Make the meeting with all three employee who work for the payroll.

MaryJaneKittredge.doc, JoanTahoe.doc, TedWhitaker.doc.

· Under stand how they perform the pay roll activity.

· Understand the Steps they perform during Pay roll.

· Identify the time taken into each step.

· Understand the most problematic issue in pay roll.

· Identify the where the most mistake done in manual system.

· Get the wish list that require in pay roll.

Like – auto shift change according to punch , notification of short leave, overtime auto calculation, overtime approval by the current boss in system, leave request and approval, sowing the leave bank, feature to accumulate the late coming of 30 min, immediate notification to employee if any issue in payroll so they correct on time not wait for last day.

Pay roll made according to the current level.

Ans 2-

Characteristics of good business requirement document –

· Make the Outline.

· Define the purpose of the project.

· Describe what we are building.

· Detail the requirement.

· Get the approval.

Ans 3- Report

Make the outline –

Develop the pay roll software to reduce the manual activity. This will support organization to utilize the resource at right place and eliminate the manual mistake.

Purpose of project-

Reduce the manual effort.

Improve the employee satisfaction.

Reduce the time losses of employee related to pay roll.

Pay roll information available to each employee at software.

Information bank of Payroll to employees.

Reduce the organization effort.

We are building –

We are working to a solution in which after correcting the attendance the data set the system and generate the pay roll according to current position in system.

System notification goes to related manger to correct if any issue in payroll.

Detail of requirement-

         Functional Requirement –

- On line system for attendance.

- Employee can apply the leave online.

- Manager can approve through online.

- Shift changes taken by the system.

- Late coming by 30 min allow by the system.

- Payroll auto entry done by the unique employee ID (basic attendance, allowance, taxes).

      External Interface Requirement-

- User detail.

- Hardware requirements.

- Software requirement.

- Communication system

System Feature –

- Safety – if system corrupt the back-plan availability.

- Security – it should secure information should not be hacked.

- Performance – easy to user and system speed need fast.

Get the Approval –

Present the project detail to detail to the management, give the benefits of the project and how important this for the organization.

Get the approve budget for the project.