Question

Discuss the modern design of Accounting Information System ( AIS) with Data base ?

Answer 1

A Accounting Information System (AIS) is a structure that a business uses to gather, store, oversee, measure, recover, and report its Finanancial data so it tends to be utilized by bookkeepers, advisors, business experts, administrators, (CFOs), examiners, controllers, and duty offices.

Exceptionally prepared bookkeepers work top to bottom with AIS to guarantee the most elevated level of precision in an organization's monetary exchanges and record-keeping, just as make budgetary information effectively accessible to the individuals who genuinely need admittance to—everything while at the same time keeping information flawless and secure.

Understanding Accounting Information System (AIS) :

An accounting information system is a way of tracking all accounting and business activity for a company. Accounting information systems generally consist of six primary components: people, procedures and instructions, data, software, information technology infrastructure, and internal controls.

Data Base as a component OF AIS:

An AIS must have a database structure to store information, such as structured query language (SQL), which is a computer language commonly used for databases. SQL allows the data that's in the AIS to be manipulated and retrieved for reporting purposes. The AIS will also need various input screens for the different types of system users and data entry, as well as different output formats to meet the needs of different users and various types of information.

The data contained in an AIS is all of the financial information pertinent to the organization's business practices. Any business data that impacts the company's finances should go into an AIS.

The type of data included in an AIS depends on the nature of the business, but it may consist of the following:

• Sales orders
• Customer billing statements
• Sales analysis reports
• Purchase requisitions
• Vendor invoices
• Check registers
• General ledger
• Inventory data
• Payroll information
• Timekeeping
• Tax information

The data can be used to prepare accounting statements and financial reports, including accounts receivable aging, depreciation or amortization schedules, a trial balance, and a profit and loss statement. Having all of this data in one place—in the AIS—facilitates a business's record-keeping, reporting, analysis, auditing, and decision-making activities. For the data to be useful, it must be complete, accurate, and relevant.

On the other hand, examples of data that would not go into an AIS include memos, correspondence, presentations, and manuals. These documents might have a tangential relationship to the company's finances, but, excluding the standard footnotes, they are not really part of the company's financial record-keeping.