Question

13- Management are unsure of what health and safety records must be kept or how to fill them out, what are the factors, action to be taken, date, additional factors and KPI's ?

Answer 1

An action plan for workplace into of health and safety best practice.

Factor	Actions to be taken	Time	Person responsible	Additional factors	KPIs
Health and safety legislation and codes of practice	Create manuals and guides to be filled up with latest health and safety legislation and code of practice and share with workers.	1 week	- Health and Safety manager	Routine discussion session about health and safety legislation and code of practice in the office.	Evaluation by the Health and Safety committee.
Identify Hazards	· walk through surveys · assessments and reports from external consultants · reports or suggestions from workers · daily observation · formal inspection	6 months	Health and Safety manager	All the workers will be required to have a group meeting once a month	After the 6 months of implementation all the workers will be required to access the information once a week to gather knowledge about the previous hazards in the past years/months.
health and safety policies, procedures and programs training	The manager of Health and Safety will be responsible for developing the training and the deliver to the workers, with help of the Health and Safety representatives.	4 months	- Health and Safety manager - Health and Safety representative	All the workers will receive training during the period of time resigned for.	The Health and Safety committee will be responsible for analysing and measuring training feedback and measure percentage of incidents after training
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Procedure to use data to identify, control and monitor risks	The department of Health and Safety will be responsible to create and deliver to each department the risk assessment for controlling the outcomes reported	2 months	Health and Safety manager - Health and Safety internships	All the workers will be required to access the risk assessments once a week for the first month of implementation for training and learning the tools.	The managers and supervisors of each department will be responsible for keeping the assessment updated.
Updated Hazard assessment	Hazard assessment will be available of the internal web system for all workers any time. Management will be responsible to provide training for the internships for uploading the information content in the hazard assessments for the past 3 years in the company	6 months	Health and Safety manager	All the workers will be required to access the hazard assessments once a week.	After the 6 months of implementation all the workers will be required to access the information once a week to gather knowledge about the previous hazards in the past years/months.
Action to be taken for identified hazards	· identification · assessment · evaluation · control · monitoring · review · record	6 months	HSR	Report should submitted to management about the hazard updates and what actions are to be taken.	· Safe workplace · Increased productivity · Decreased un wanted accidents · Good work environment
health and safety training needs analysis	In order to develop a relevant training program a training needs analysis should be conducted in each department. · Formal workshops and accreditation · Ongoing refresher courses and skills updates · Presentation at team, workplace or management meetings · Coaching, mentoring and the implementations of buddy systems	1 month	Health and safety committee	The required competencies of workers should be mapped against their actual competencies and the program should be designed to fill any skills gaps.	· Demonstrated safe work practice · demonstrated understanding of the reasons behind safety procedures · reductions in the number of workplace accidents and incidents · high level of work satisfaction