Question

Course Name: Professional Communication

Required:

Make a good presentation

TOPIC: Corona Virus has impacted the entire world. UAE is no exception. And your Company is also no exception. Make a presentation to showcase how your Company or department managed the crisis. Assume you are presenting to the highest Council in UAE.

Note:

Start with deciding why you are making a presentation to the highest Council. Do you need some money to support your department because of the crisis? Do you need some other support from the Council? Or are you presenting how you have utilized the funds the government has given to your department?

Based on the objective you choose, make a presentation on the above topic.

Answer 1

Answer:

Assume we have selected the objective to present how we have utilized the government has given to our department.

IF we are presenting to the Apex council our presentation should follow the rule of effective communication i.e it should be brief, concise and brevity needs to be followed. Our presentation will have three parts as below:

Part 1. This section will cover the source of funds that were utilized during the COVID-19 crisis.

Title of slide: Funds used to manage the crisis:

• Employee welfare fund: as we know that there won't be a possibility of employee engagement outside in social places therefore we used this fund to manage the crisis.
• Contingency Fund: This fund was earmarked for any emergency situation and since we classify this problem as an emergency of extreme importance we did use this fund.

Part 2. This section will cover the areas on which the money spent:

Title of slide: Details of fund utilization

• To provide emergency medical support to our employees and family
• Installation of sanitization tunnel at our workplaces
• Purchase of mask and sanitizers for employees
• Purchase of PPE for our support and maintenance staff
• Arrangement for anyone stuck in other cities due to lockdown
• Additional measures and infrastructure support for the business continuity plan and facilitating the employees to work from home.

Part 3. This Section will cover the areas as to what was the impact and how did we ensured the audit of the utilization of the funds.

Title of slide: Control and Monitoring of spend

• In order to monitor the effective utilization of the funds, we constituted a committee which was in close touch with the people who were made responsible for spending the money. A daily report was created and sent to the committee on a daily basis.
• The report is available for audit and review.