Question

What are the characteristics of international business correspondence and it's application on international trade?. Define.

Answer 1

Firstly let us understand what is a business correspondence. It is nothing but exchange of useful information needed for business activities in a written format. The purview of this exists between various organizations, customers, etc. Business letters, emails and memorandum come under this category.

An international business correspondence is just an extrapolated version of this, and a paradigm shift internationally between organizations. For example, firm X in Moscow writing a letter of enquiry/email to a firm Y in New York is considered to be an international business correspondence. Some of the characteristics are:

• It is very formal and courteous in addressing the authorities of the company. One of the key characteristics that separates business correspondence from the rest.
• Emails are made to be engaging, i.e. conversation style is preferred. Till date this is the most common means of international business correspondence.
• Can be used as a record of the communication which took place. Seldom disputed do occur, and at that fit of time business correspondence can help us with proofs.
• It is very simple to understand. Use of jargons can be avoided to say the least
• The emphasize on what the receiver will gain through the business transaction. In an international business correspondence it is expected that the organization emphasize on the market demand for products they sell.
• An international business correspondence reflects the public relations of the company writing the same. This letter is a mirror of the image the organization holds in the market.

In international trade, there are a lot of technicalities involved in order to set up a transaction. All these technicalities is thoroughly mentioned in the correspondence including (if needed) the trade laws which needs to be considered while having this business. Not only this, even in cases of grievances, it is always advised to write the same first and then relevant authorities might get in touch with you. That's the reason a properly drafted content for the same is needed to effectively begim addressing the grievance. A consent of making a business transaction happen takes place through correspondence as well, mainly as a proof of the same happening.

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