Question

WEEK 10 DISCUSSION

Answer the following questions.

1. Why is a contract a special document? How is it treated differently from other documents?
2. In your opinion, when a company elects to install an ERP system, what would be the best type of contract to use? Why?

Answer 1

ENTIRE DOCUMENTS

a. The RFP documents supplied by the PFRDA b.

The additional conditions if any, supplied by the PFRDA on or before the last date for the submission of the responses by the bidder

c. The clarifications provided by PFRDA during the pre-bid phase or before the last date for the submission of the responses by the bidder.

d. Minutes of the meeting of pre-bid meeting circulated to the bidders by the PFRDA

e. Any official communication through email/fax/post by PFRDA sent to all the bidders during the bidding period or before the last date for submission of the response by the bidder.

ERP SOLUTION The scope and characteristics of the ERP solution to be proposed by the bidders to meet the requirements of PFRDA will cover the flowing aspects.

1. Process coverage or the functional units of PFRDA

2. User base of the PFRDA

3. Solution Capabilities and features

4. Process capabilities for regulatory organizations

5. The solution Integration

6. Future expansion and future proofing

7. Strategic control over technology, usage, deployment and support services

THE SCOPE OF WORK FOR THE PROJECT

The scope of ERP implementation services to be provided would include the following.

1. Configure/customize the ERP as per requirements of PFRDA

2. Integrating the ERP solution with digital signature

3. Integration for financial and accounting transactions

4. Integration of the ERP system with biometric attendance system

5. Providing implementation and project management services 6. Sizing the hardware for ERP solution and installing the ERP solution

IMPLEMENTATION

The scope of work for implementation of the ERP solution are defined by using all the Following areas in conjunction with each other

1. The solution modules of the proposed ERP Solution

2. The best practices and statutory requirements as applicable to regulators and Govt. in India.

3. The best practices as applicable to operations.

4. The solution features/capabilities of ERP solution

5. The functional units of PFRDA

6. The processes of PFRDA

7. The solution users

8. The current systems/Integration requirements

9. The implementation phases, activities, methodology and standards of implementation of ERP