Question

You are preparing a medical record after it has been subpoenaed. Describe the procedures you would follow. What do you do with medical information from a referring provider?

Answer 1

For subpoena medical records the ensure that the following guidelines are followed

• Only provide parts of requests requested in subpoena.
• Unless original document is subpoenaed ,a certified photocopy may be sent.
• if original is subpoena ,a photocopy is marked copy and placed in file and mark where original record is at.Place receipt for subpoena record in file
• Patient or the patients attorney should be notified that the record has been subpoenaed .
• Any notice relating to subpoenaed records should be sent to the patient by certified mail.

Local sheriff or federal marshal serves as a subpoena.Some subpoenas may be served by certified mail or in person depending on the state.if served in person ,only the person named in the subpoena can accept it.A conservator of the record,such as medical records administrator,authorized to accept a subpoena on behalf of health care facility or phyician.