Question

Email

To: Miss Elaine Jacobs

From: Jonathan Brooks

Re: Banquet for Old Employees

Date: March 12, 2016

How are you doing? I am fine.

I have been asked by the Human Resources Department to organize a banquet fro employees who have been with our firm then years or more we are considering scheduling the event for May 8, which will be a convenient time for most people. Each of the honorees have already agreed that the date will work with his schedules. Being that you have experience in setting up events for our department. We hope you will take charge of the arrangement with the caterer the florist and the printer for the program. All these cost covered by the Human Resources Department.

In the past, we give special gifts to the honorees, therefore they has something tangible as a reward for their service. Please ask somebody to look into this, coordinate with Human Resources about the amount of money we can spend on each persons’ gift. How many honoree’s we have will effect the amount we can spend on each gift.

We want to ensure that each honoree realizes how much the firm appreciate’s his service. Please let me know if you can do this. Also can you suggest names of other people who might be willing to work on a committee for this banquet. I’m too busy with more important work to spend much time on this project.

Answer 1

The email is re-written as below:

Email To: Miss Elaine Jacobs

From: Jonathan Brooks

Re: Arrangement of Banquet for Reward Ceremony on May 8, 2016

Date: March 12, 2016

_____

Dear Ms. Jacobs,

Hope you are doing fine. The human resource department is planning a reward ceremony on May 8, 2016 for employees who have been working with our company since last 15 years for which a banquet has to be arranged. The date of the program has been communicated to all the honorees and they have agreed to attend the program. Considering your experience and knowledge in setting up such events, I would be really obliged if you can involve yourself in this assignment and ensure that the things are arranged in the most appropriate and timely manner. The following key points would require your immediate attention:

1) Finalization of the budget for the program with the human resource department.

2) Details of honorees (name, department, designation and years of employment with us) who will be attending the event.

3) Coordination with the caterer and the printer for the finalization of menu, decoration and distribution material (if needed) for the event.

4) Arrangement of memento/gift to be distributed to the honorees on the day of the program. The price of each memento/gift will also require approval from the human resource department.

I would have participated in the organization of the event and assisted you, but I have some extremely urgent tasks at hand which need my immediate involvement. I am confident that your involvement in this project will bring excellent results and the event will turn out to be better than expected. If you would like to recommend other people for the committee working on this project, kindly let me know by March 20, 2016.

Please feel free to get back to me in case you need any other information from my end.

All the best.

Thanks

Jonathan Brooks